Doing Business with Williamson County
Successful business relationships require a mutual understanding of the basic needs and expectations of the related parties. The Purchasing Department works closely with individual departments in order to closely match their needs with competing suppliers. Here are some basic keys to success for our current, future and ongoing business relationships:
- Download and review How to do Business with Williamson County - A Guide for Interested Suppliers.
- Familiarize yourself with the procedures the county uses in publicly advertising for bids
- Provide information about your company including commodities and services you can provide to
a. Relevant county departments
b. The Purchasing Department
- Visit this web site often for updates
The Purchasing Department is located at 100 Wilco Way, Suite P101, Georgetown, Texas 78626; (512) 943-3553 or firstname.lastname@example.org.
Normal business hours are Monday thru Friday, 8:00 am to 12:00 noon & 1:00 pm to 5:00 pm.
Bidding on County Goods, Service and Projects
Williamson County utilizes BidSync as the electronic method for the solicitation of all Quotes, Invitations for Bid, Requests for Quotation, and Requests for Proposals.
Suppliers who would like to bid on current and future county goods, services and projects are encouraged to visit our Purchasing Department web page in order to:
- Review How to do Business with Williamson County - A Guide for Interested Suppliers.
- Register with BidSync. Registration is free using the Register for Bids link on the web page.
- Submit all bids electronically via BidSync.
Instructions for Submitting a Bid Electronically
Please Note: Paper bid submittals will continue to be received. Any paper bids must be received and time stamped in the Purchasing Office before the bid closing time and date. BIDS RECEIVED EVEN ONE MINUTE LATE CANNOT BE LEGALLY CONSIDERED AND WILL BE REJECTED!
Information on Past bids and Proposals
Information on current or past bids and proposals may be quickly viewed via the search links on the Purchasing Department Web page: http://www.wilco.org/CountyDepartments/Purchasing.
Bids prior to June 2015 may be viewed using the Bid Archive link. Any bids containing price information are available for public inspection at the Purchasing Department during regular working hours. County employees are not required or encouraged to provide bid prices by telephone.
Effective June 1, 2015, Williamson County utilizes BidSync as an electronic method for the solicitation of all Quotes, Invitations for Bid, Requests for Quotation, and Requests for Proposals. Pricing for these bids is available for viewing inside of each electronic bid, after free registration with BidSync.
In addition, all bids are advertised in the local Williamson County Sun newspaper, at least two weeks in advance of the Bid Opening Date.
Awards and Protests
Award of a contract will be made to the bidder who submits the lowest and best bid which conforms to specifications, terms, and conditions of the invitation for bid.
In the case of a protest or dispute, any supplier may write to the Director of Purchasing, 100 Wilco Way, Suite P101, Georgetown, Texas 78626, outlining any concerns which may exist.
The County is exempt from any sales, excise or Federal transportation taxes. Any Purchase Order issued is sufficient proof of Williamson County’s exempt status as provided by Sales Tax Rule 3.322
Delivery of Goods
The purchase order will specify the appropriate delivery address.
- Substitutions of items specified in a purchase order are not permitted without prior written approval.
- The County assumes no liability for payments of purchases except those incurred in accordance with current purchasing regulations.
Invoices for materials/supplies delivered should be submitted to the requesting department
Payment inquiries should be directed to the Williamson County Auditor’s Office, Accounts Payable Department: email@example.com, or 512-943-1500